Bank charges and CCIS fees for anything BUT cash advances. Cash advance fees are usually included in the settlement statement.

Contract Labor

Payments are made for occasional labour related to your truck - most likely for drivers.

Fuel Expense

Fuel for which you paid cash or charged to your PERSONAL credit card. This does not include fuel charged to your carrier as those charges will be picked up from the settlement statement.

Insurance

Insurance for which you personally paid. This includes deductions for truck, health, and workman's compensation insurance which are not reflected on your settlement statement.

Motels and Lodging

Motels and lodging expenses which were incurred while you were on the road or conducting business related to your truck (i.e. signing up as owner/operator). This also will include any charges that you paid and will be reimbursed by your carrier.

Office Supplies

Any items related to record keeping of your truck (i.e. notebooks, pens, calculators).

Other Expenses

Other expenses incurred while not on the road. We recommend that you not be tempted to put too much into this category as a large number of expenses that are labelled "Other Expense" may put up a red flag for the CRA. Try and put most of your receipts in some sort of category.

Permits and Licenses

Any permit or license that you personally paid for, regardless of whether it will be reimbursed by your carrier.

Postage and Courier Fees

Postage, Fax Machine, and Federal Express expenses.

Telephone

Any telephone expenses related to the operation of your truck. This also includes monthly cellular phone charges.

Tire Expense

Purchase and repair of tires.

Repairs, Parts and Service

Repairs include parts and labour, full service, oil, fuel additives, towing and general maintenance.

Truck Supplies

Any supplies used for your truck (refrigerator, cellular phone, microwave, CB radio, radar detector, cleaning supplies, and any other items related to the use of your truck). Do not include any items on the expense line or the accounting envelope that were charged to the Company store. That information will come from your settlement statement.

Truck Wash

Truck and trailer washes, including coin washes.

Refrigeration Fuel

Fuel for a refrigerated truck. This includes any fuel that you paid cash for or charged to your personal credit card, regardless of whether or not it is to be reimbursed by your carrier.

Unloading and Lumper

Expenses incurred for unloading which you paid personally, regardless of whether you are to be reimbursed or not.

Meals and Incidental Expenses

The number of days that you were on the road during the month or during the period of time that your accounting period would cover. This is a per diem allowance which includes meals and snacks. You do not need to send receipts for this as it is a pre-determined amount for each day you are on the road.

We have linked tax forms below that you can download to your computer and print. 

Call us at 403-923-8804 or contact us to arrange for a free, no-obligation meeting. By working together, we can make your life easier.

Trucking Tax Forms

Claim For Meals And Lodging Expenses - tl2-21e.pdf

Claim For Meals And Lodging Expenses Fillable - tl2-fill-21e.pdf